I connected with Mike Vardy at the World Domination Summit in August, a worldwide gathering of remarkable people, and he is no exception.. Mike is a writer, speaker, podcaster and founder of Productivityist. He also manages to add a lot of humor and entertainment into the productivity space.
Mike is a productivityist, or a productivity enthusiast. He enjoys studying the tools and habits of productivity, and he looks at the world differently because of it. Through the Productivityist blog and podcast, Mike is helping people stop “doing” productive and start “being” productive, by giving them the tools to start paying attention and setting the right intentions.
We start our conversation about productivity discussing non-alcoholic beer and decaffeinated coffee. Seemingly tangential, body and energy are directly tied to productivity so I was interested to hear about his recent experiments in cutting both of these from his life. “I really enjoy finding ways to keep the rituals I have, but also do it in a way that’s responsible and allows me to be the night owl that I am ... but not have those productivity spikes.”
Mike sees most people getting stuck in a trap of doing just for the sake of doing, and that’s not productive. “They’ll basically go through the motions, they don’t really segment out their to-do list, and as a result they end up with a fragmented to-do list.” They work haphazardly, trying to get as many things done as possible, until the day is done. Then they get home, wiped out, and do nothing.
“The problem is, when we do that, we aren’t moving forward with any kind of purpose.”
At World Domination Summit, Mike talked about the idea of theming your work days, and the idea resonates with a lot of people. “Your calendar should be your overarching guide, but the details are in the to-do list.” What people tend to do is look at a given day, without giving it any meaning or purpose, then go through a checklist without intention.
Mike doesn’t like the idea of letting your schedule be your guide, or hyper scheduling, because it leaves no room for flexibility. If you theme your day and something unexpected comes up, like a last-minute coaching session, then you aren’t lost when you get back to work.
“I think there’s some merit to giving themes to each day so you have an overarching focus, but when you hyper schedule yourself you run the risk of just completely falling off track, feeling overwhelmed and feeling that you haven’t accomplished what you set out to do over the day.” It doesn’t matter if you’re a startup founder, working on your side hustle or a stay-at-home parent, theming your days can help you be productive.
For someone who can’t completely untether him or herself from their email, at least make it more manageable. Mike talks about the idea of Inbox Today. While many people try to get to Inbox 0, Mike tries to clear the backlog so that you only see email from today. Additionally, your inbox shouldn’t be where you go to look for things. “It’s a loading bay, not a warehouse”
Mike has a system called Three Mail, where each email goes into one of three folders. It’s a simple process:
Mike uses a number of physical and digital tools to improve his productivity:
“I like both the Saent and the Zie, because it’s physical. It sits on your desk. You can’t help but see it. I think physical tools, like having those visuals in front of you, are really important, because, frankly, digital tools can hide in the background. This can’t.”
Mike isn’t actually a diehard tracker, but he believes the tools can be helpful for putting yourself in a good, productive mindset. Your brain sees the day or time, sees what it should be doing, and everything outside of that can fall away. “Again, paying attention and setting the right intentions. These tracking tools, unless you have the right intentions for them and then you find a way to pay attention to them, they’re not going to be as much help to you as you’d like them to be.”
“I’m a big believer in human automation, the automation that you set up … I’m not as huge a believer in setting up a bunch of digital automations because they can break, and they’re not as connected to you.”
Productivityist recently self-published The Productivityist Playbook. It includes video interviews, audio and a number of productivity plays. When you buy the guide, you receive 15 plays, and you can assemble your own productivity playbook out of them. If listeners of the show go to Productivityist.com/TheBoldLife, they will get one play for free! (Thanks Mike!)
“I’m a big believer that even when business isn’t personal, productivity always is. I don’t think there’s enough talk about the personal component of productivity, and I really want to put the personal back into it. That’s what this whole guide is designed to do.”
Mike is probably the most entertaining person in the productivity space, and I appreciate him coming on the podcast to talk. He gave us a lot of great tips and tools for living a bold life with more attention and the right intentions.
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